- Information you provide as part of your application.
- You will provide us information about you when you apply for or speak or correspond with us about a role. This may include some or all of the following:
Identifiers — such as legal name, preferred name, online IDs, frequent travel or loyalty numbers, other unique ID numbers;
Contact Information — such as home and work address, phone number(s), email address(es), emergency contacts;
Protected classifications — such as national origin, sex, age (including date of birth), marital or family status, dependent information, in addition to race and ethnicity;
Employment and education information — such as qualifications, employment and educational history, previous career performance including compensation (to the extent permitted by Law, defined below), memberships in professional associations or other groups, references, language(s) spoken and other resumé or curriculum vitae data; where we have extended an offer, data with respect to onboarding preparation, such as tentative date of hire, personnel category, and full time or part-time status;
Compliance information — citizenship, visa/right to work status, marital or family status and data from background checks (civil litigation, criminal records, regulatory matters, directorships, social media accounts, credit check information, confirmation of education and professional licenses), membership in professional bodies, details of current and historic business interests and directorships, political donations and investments you may hold;
Audio, electronic, visual and similar information — through voicemails, email and any video or CCTV recordings;
Inferences — based on information concerning an individual to create a summary about, for example, skills and preferences; and
Any other information about you that you disclose to us.
- We use this information to determine and validate your qualifications and suitability for a role and, where appliable, if you are a successful candidate, to create an employment record. This is necessary for our legitimate interests to properly evaluate candidates and for to create employment records.
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- Special Categories of Data or Sensitive Personal Information you may provide.
- Europe Candidates may provide certain Special Category Personal Data under the GDPR or other local law, with your consent, such as race or ethnic origin, sexual orientation or disability status, for the purposes of equal opportunities monitoring and diversity disclosures, to the extent permitted or required by applicable Law (defined below). If you decide not to provide this data, your application will not be prejudiced. To the extent permitted by Law (defined below), you may be required to or you may otherwise disclose certain health information, like vaccination status or other occupational health and safety-related information, food allergies, meal preferences, when you attend an H&F or other event or visit an H&F office.
- California Candidates may provide the following types of Personal Information which are Sensitive Personal Information under the CCPA:
Government ID — Social Security or passport number (if we are arranging or reimbursing you for travel)
Race and ethnicity — Racial or ethnic origin, which may be revealed by a Government ID, or when disclosed by you or a recruiter;
Health — vaccination-related information or other occupational health and safety-related information,, disabilities, reasonable accommodation requests, food allergies, meal preferences, should you attend an H&F or other event or visit an H&F office.
- We will use the minimum necessary of such Special Category Data or Sensitive Personal Information, as permitted or required by Law (defined below), for our legitimate interests to conduct equal opportunities and diversity monitoring and disclosures, for health and safety purposes or as otherwise requested or required by Law (defined below).
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- Information from third parties
- We receive information from third parties in connection with your application, such as references, referees, recruiters or recruitment platforms and organisations that provide background or sanctions checks (this will include right to work, criminal, civil and regulatory reference checks, sanctions lists, credit history, past work history, educational history, social media and professional licenses where applicable) some of which is Special Category Data. This may also include drug screening, to the extent permitted by Law (defined below).
- We collect information from government agencies in connection with sanctions screening, a form of background check.
- We use this information to identify and evaluate you for positions, and to identify potential conflicts of interest. This is necessary for our legitimate interests to properly evaluate and contact candidates and to properly screen candidates.
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